Ride N Repair OS runs a mobile fleet-maintenance business end to end: PM planned per unit and batched into as few visits as possible, the right tech at the client’s lot, GPS and photo proof on every vehicle, and a portal your fleet clients can check themselves.
Sound familiar?
Fleet work pays well and churns fast. Almost every lost contract starts with one of these.
“The client asks, ‘Was the van actually serviced?’ and I’m digging through texts.”
A disputed invoice is a contract at risk.
Every unit gets GPS arrival and departure at the client’s address, before and after photos, parts and odometer, visible in the client’s own portal.
Fleet Portal“PM slips because we schedule vans one at a time.”
Missed PM turns into breakdowns and downtime your client blames on you.
PM is planned per unit by mileage and date, then batched so one visit covers several vans. Overdue units are pulled into the next batch automatically.
Fleet Portal“I don’t know which contracts actually make money.”
Some clients eat your margin in drive time and parts.
Analytics & P&L shows revenue, parts, tech pay and contribution margin per client, per location and per tech, every day.
Analytics & P&L“Techs run out of filters halfway through a batch.”
A second trip for a $10 part.
Each van carries par stock. Parts come off as units are completed, and a restock list is ready before the next batch.
Parts & Inventory“Calls from drivers and managers never stop.”
Your office is a switchboard instead of a scheduler.
The AI Receptionist takes status and booking calls around the clock, and clients see live status in their portal.
AI ReceptionistThe workflow
Renee Alvarez from Hill Country Floral Delivery calls at 6:41 AM. By 11:32 AM, five vans are serviced, photographed and paid for.
By phone to the AI, or from the client’s portal: five vans due for PM, same gate code as last time.
AI ReceptionistFive units at $95 each, one visit at the client’s lot, confirmed by text.
Fleet Portal Rolling outTyler Brooks scores highest: closest, fleet-certified (ASE G1), no other jobs that morning.
Dispatch AIThe geofence marks arrival at 8:28 AM. Each unit gets before and after photos and an odometer reading.
Tech App & GPS ProofAn oil and filter kit is scanned on each van and deducted from stock.
Parts & InventoryThe client’s portal shows each unit as done, with photos. The invoice is paid by card.
Payments & PayoutsRevenue, parts, tech pay and fees for the visit roll into that client’s P&L line.
Analytics & P&LInteractive demo
Three views of the same simulated day: the client’s portal, your parts on the van, and the margin at the end.
Full day: revenue $0, contribution margin $0.
What to buy
Fleet OS is Mobile Ops plus the Fleet Portal, Parts & Inventory and Analytics & P&L, for one depot and up to 15 techs. It starts as a 90-day pilot at the founding price. Adding fleet clients to the portal later is $699/fleet client/mo.
Fleet maintenance where the trucks park.
Onboarding $5,000 one-time · 90-day pilot at the founding price.
Onboarding fee at signup. Subscription starts on your go-live day. Month-to-month, cancel before any renewal.
Smaller or different setup? Mobile Ops from $1,999/mo: The whole day, call to cash, for your vans.
Run your numbers
Fleet ROI is mostly time: fewer trips, fewer missed PMs, less office work proving what was done. Put in your own numbers.
Your numbers
Assumes a PM every 3 months per vehicle.
Batched visits average 4 vehicles.
What it’s worth to you
An estimate from your inputs and the stated assumptions, not a promise. Revenue, not profit. Prices from our founding price list.
“Fleet maintenance software” means two different things, and most confusion starts there. One kind tracks vehicles: mileage, fuel, fault codes, inspection dates. Fleetio and Samsara are good at that. The other kind runs the people who fix the vehicles: who goes to which lot, when, with which parts, and how the client knows it was done. That second kind is what a mobile fleet-maintenance provider needs, and it is what Ride N Repair OS is built for.
A fleet buys mobile maintenance to avoid downtime. A van that drives to a shop is a van not delivering, with a driver still on the clock. Service at the lot, overnight or between routes, is worth a premium. The same fleet leaves when it can’t see what it is paying for: a PM that should have happened didn’t, an invoice arrives without detail, or a driver says the tech never showed up. Your software has to make the work visible, unit by unit.
Preventive maintenance is due per vehicle, by miles or by date, whichever comes first. Scheduling each one as it comes due means a trip per van. Grouping units that come due within a week or two into one visit at the client’s lot turns five trips into one. Good fleet software plans both at once: the interval per unit and the batch per location, and it pulls an overdue unit into the next batch without anyone rebuilding a spreadsheet.
For a fleet client, the proof is worth as much as the oil change. At minimum, every unit should carry:
On the simulated day, Tyler Brooks services 5 delivery vans for a florist’s fleet in about 36 minutes each. The client’s fleet manager sees every unit move to “PM done” in their portal, with photos, before he has finished the batch.
Fleet work is different from a retail brake job. It is often scheduled weeks ahead, done in batches, and needs a tech with fleet or diesel experience and the right stock on the van. Dispatch should weigh those, not just distance. The same engine that picks a brake specialist for a CR-V picks a fleet specialist for a five-van PM, and shows why.
Fleet contracts are priced per unit, and it is easy to win one that loses money in drive time and parts. You need contribution margin per client: revenue minus parts, tech pay and card fees, updated daily. It tells you which clients to grow, which to reprice, and which lot needs a second van.
Fleet managers answer to finance. A portal where they can see their units, request service, check what was done and pull a month-to-date report saves you the calls and the spreadsheet. It also makes your service harder to replace: the history lives with you.
| Job | Fleet-management / telematics | Ride N Repair OS |
|---|---|---|
| Vehicle location, faults, fuel | Yes | No, and we don’t try to be |
| PM due dates per unit | Yes | Yes, and batched into visits |
| Send a tech and prove the visit | No | Yes: dispatch, GPS, photos, parts |
| Client portal for the provider’s clients | No | Yes (rolling out) |
| Margin per client contract | No | Yes |
The engine behind it has run 160,000+ repair jobs with ~330 technicians, including fleet clients who log in to see their own vehicles’ service. If you want to see it on your own contracts, a Fleet OS pilot starts with your next PM batch.
FAQ
We load your clients, units and PM intervals, invite your first fleet manager to the portal, and run your next batch on it.
Onboarding fee at signup. Subscription starts on your go-live day. Month-to-month, cancel before any renewal.